Faculty Hiring Manual 2023–24
Section 3: The Applicant Review Process 

3.2 Initial Interviews

Following review of qualified candidates, a search committee should produce a list of potential candidates for an initial interview.

Once a group of applicants is chosen for preliminary interviews, OEE must review and approve all applicants. Committee members and chairs should note specifically that this OEE review must take place before any interview can be held.

In order to advance a candidate to an initial interview status for this mandatory OEE review, the search committee chair, members, or administrators who are supporting the search should follow these steps in the ROCS system:

1. Log in as one of the following user groups: “Authorizer-Faculty” or “Applicant Reviewer.”
2. Toggle over Postings tab and select “Faculty.” Select the posting and click on the “Applicants” tab.
3. Individuals identified for interviews should be selected and advanced to the workflow state “OEE Review for Interview” prior to interviewing.
4. Once OEE approves the candidate for interview, OEE advances the candidate to “Candidate Interview Approved” in the ROCS workflow, and a generated email will be sent to all Applicant Reviewers associated with the posting. You may then move the Candidate to “Initial Interview” in the ROCS workflow.
5. Any applications not selected for interview should be dispositioned into an Inactive state and with the appropriate reason (i.e., Not Interviewed, Not Selected).