Faculty Hiring Manual 
Section 2: Getting Started

2.3 Posting in ROCS (Recruitment, Onboarding, and Classification System)

Position descriptions must be posted in ROCS by the Hiring Unit’s Posting Authorizer (typically a department Business Manager or similar position). The Posting Authorizer publishes the posting by advancing it to the "Posted" workflow state in ROCS. Posting Authorizers are responsible for ensuring that all applicants are “dispositioned” and appropriately updated throughout the recruitment process.⁵

All positions must be posted on ROCS unless they meet one of the limited exceptions to the posting requirement. Hiring Units must contact UHR and the Office of University Labor Relations prior to deciding a position meets one of these limited exceptions and does not need to be posted.

Once posted, ROCS will automatically generate a Posting Number for reference. After a position is posted in ROCS, it must be published publicly on the University's career site for a minimum of 5 days before an offer can be made.

To meet its legal obligations as a Federal Contractor, UHR collects data voluntarily provided by applicants with respect to disability and veteran status. In order to preserve confidentiality and collect demographic data in a consistent and legally compliant manner, all application materials must be submitted through the ROCS system and consulted by search committee members through the ROCS portal. Candidates should not send application materials, including demographic information, directly to the committee or its members, nor should the Search Committee request any such information. All demographic information should be collected by and through ROCS/UHR and not by individual departments. 

Note that applicants and employees are invited to self-identify through the ROCS system but are not required to do so and should not be coerced or pressured to provide their demographic information at any time.

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⁵ “Dispositioned” means that Applicant Reviewers advance applicants to the appropriate state upon rejection or withdrawal, e.g., "Not Selected for Interview," "Interview-Not Selected," "Withdrawn," "Cancel/Offer Declined," etc. Upon completion of the recruitment process, the Posting Authorizer must confirm all applicants are dispositioned and then advance the posting to the appropriate workflow state, e.g., Filled, Canceled, etc. A generated email will be sent to rejected applicants, (e.g., Not Selected for Interview and Interview-Not Selected) after the posting is advanced to Filled.