Faculty Hiring Manual 
Section 2: Getting Started

2.5 Publicizing the Position with a Communication Plan

Ensuring a large, high-quality, and qualified applicant pool is critical to the success of any job posting. It is vital for Hiring Units to disseminate their new positions as widely as possible. Faculty searches will be most effective if they follow a clear and multi-layered communications plan. Hiring Unit chairs and Search Chairs should anticipate advertising needs in advance, establish a dedicated communications budget, and work collaboratively with their leadership to leverage any school, campus, or universitywide advertising resources.

Hiring Units should be aware of advertisement requirements associated with the hiring of foreign nationals and must follow federally-mandated requirements for all positions. Hiring Units should consult the guidance from Rutgers Global available at https://global.rutgers.edu/international-students-scholars/international-faculty-and-scholar-services/rutgers-sponsoring#PermanentResidenceSponsorship for additional information regarding federal requirements and consult with the applicable international faculty and scholar office on your campus prior to placing the initial advertisement.⁶ 

Positions posted through ROCS are posted automatically on Indeed.com, the New Jersey Higher Education Recruitment Consortium (NJHERC), and HigherEdJobs.com at no cost to the Hiring Unit.⁷ Hiring units also should consider placing both print and online advertisements in publications such as the Chronicle of Higher Education, InsideHigherEd.com (online only), and other similar publications. All job advertisements in professional venues should include the ROCS posting link so that candidates may apply directly into the ROCS portal.

Search committees should post the job advertisement to any formal professional job lists, including disciplinary and professional societies, that can extend the audience and expand the applicant pool. Additional job posting opportunities may be available through discipline-specific organizations, professional and scholarly associations.

When possible, members of the search committee, Hiring Units, and other departments associated with the position should actively engage in disseminating information related to the job posting. Techniques include, but are not limited to, advertising on professional organization listservs, posting on social media (e.g., LinkedIn), sharing the announcement across disciplinary communities and through professional networks with colleagues, and communicating with colleagues and mentors at other institutions. Job postings should be shared across a wide-array of institutions beyond comparable AAU and peer institutions.

Widespread outreach and dissemination of job advertisements are vital components of successful searching and aids in establishing a broad candidate pool. 

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⁶ International Faculty & Scholar contacts by campus:

• Rutgers–New Brunswick: Rutgers Global – International Student & Scholar Services
• Rutgers–Camden: Rutgers Global - International Student & Scholar Services
• Rutgers Health: Rutgers Global - International Student & Scholar Services
• Rutgers–Newark: For J-1 questions, contact Office of International Student & Scholar Services (OISS). For H-1B and Permanent Residence questions, contact Sallie Kasper.

⁷ It should be noted that NJHERC also has a dual-career couple function and information regarding communities, school districts, and day care centers that can be useful.