ANCOR System Terms of Use 

ANCOR Terms of Use

When completing ANCOR Request Forms, the user agrees to the following information and policies.

You are granted the right to use and print the documents on this site, provided that the copies are not distributed outside your unit and will never be shared with a third party.

• The university recognizes that information is a valuable asset, and must be protected to ensure confidentiality, integrity, and availability, and support its core functions to comply with its legal and regulatory obligations and to contribute to the effective overall management of the institution.
• Units will never share or sell any information collected on our site to a third party.
• No graphic images or logos from this site may be copied or used, except within the context of reproducing the documents on this site.
• The university will collect personal information about individuals only if permissible by law and university policy and when it meets appropriate business purposes. In the event of a security breach involving personal information, any required notifications will be carried out in accordance with New Jersey state law and university policy.

Identity Theft Compliance Policy 50.3.0

This policy provides assistance in both the prevention and detection of identity theft by outlining responsibilities and guidelines for collecting, retaining, and restricting access to personal information. It also specifies that any breach of security or compromise of systems containing personal information must be reported immediately to the Office of Information Protection and Security and the local unit head. Immediate reporting is especially important, since the law stipulates that affected individuals should be notified in a timely manner.

Department Responsibilities

Departments maintaining nonpublic personal information are responsible for that information and any disclosure of it. Departments holding unnecessary personal/confidential information should remove and properly dispose of it.

Guidelines for Units Collecting Personal Information

As users of information technology, everyone is expected to read and adhere to the university’s Acceptable Use Policy for Computing and Information Technology Resources, as well as other related policies.

Personal information includes, but is not limited to:

• Individual names
• Social security numbers
• Credit or debit card numbers
• State Identification card numbers
• Driver's license numbers
• Dates of birth
• Health records

A Unit or Individual Shall:

• Maintain this information in a secure fashion in accordance with industry best practices.
• Destroy, or arrange for the destruction of, personal information when there is no longer a legal or business purpose for retention of this information and in conformity with all applicable records retention policies.
• Restrict access to personal information to only those persons needed to maintain systems, maintain data, meet legal requirements, or perform valid business functions.

A Unit or Individual Shall Not:

• Publicly post or publicly display or intentionally communicate or otherwise make available to the general public any personal information.
• Require an individual to send personal information over the network unless it meets a valid business purpose, and a secure network transmission is used.
• Transfer data containing personal information to another unit, private entity, or public entity over the network unless it meets a valid business purpose and a secure network transmission is used.
• Mail personal information on a postcard or on any other mailer not requiring an envelope. Mailed personal information must not be printed on the envelope or visible within the envelope without it being opened.
• Require an individual to use their social security number to access an Internet website or other network resource, unless a password, unique personal identification, or other authentication device is also required to access the site or resource.
• Display a social security number as entered to access an Internet website or other network resource.
• Print an individual’s social security number on any materials that are mailed to the individual unless required by law or as part of an application or enrollment process, or to establish, amend, or terminate an account contract or policy, or to confirm accuracy of the social security number.
• Print an individual’s social security number on any card required for the individual to access products or services provided by the university.