Faculty Hiring Manual
Section 5: Offers and Appointments
 

5.2 Orientation for Onboarding

Hiring Units should consult with their Dean or Department Chair for information regarding onboarding. Any onboarding meeting should include submission of the necessary UHR paperwork, including I-9 verifications.

New faculty should also be registered for New Employee Orientation: https://hrapps.rutgers. edu/newemp/enroll.aspx. Search committees, unit heads, and faculty mentors should strongly encourage new faculty to attend the in-person UHR orientations as part of onboarding and to obtain additional information regarding available benefits.

The Hiring Unit must submit the necessary payroll records into the HCM Rutgers Payroll System for processing, along with other necessary documents. After the hire has been submitted into HCM, the department approver will be notified to review and approve the record.

Other important onboarding steps include:

• Submitting proof of COVID-19 vaccine;
• Requesting a NetID;
• Verifying compliance with vaccination requirements;
• Notifying Facilities/IT of new hire;
• Providing the new faculty with keys and/or swipe card access;
• Ensuring that the faculty office or workspace is ready (clean, functional); and
• Determining if the faculty member will be driving to campus. If so, please submit a temporary parking request to the Department of Public Safety.

All new hires will be invited by UHR to self-identity based on veteran and disability status. Submission of such information is voluntary and may be updated at any time. Data on veteran and disability status is considered confidential employee information. The information is reviewed in the aggregate and is generally not linked to names or other identifying characteristics. Only authorized administrators with a need to know this data have access to individual demographic information. Such information will not be shared with the Hiring Committee. The University collects this information to comply with government reporting requirements. The information is never used in any employment or promotion decisions of any kind.