Faculty Hiring Manual 2023–24
Section 4: Assessment and Selection 

4.1 Making Travel Arrangements

The Search Chair typically takes the lead in communicating with the candidates and will plan the campus visit with the support of the department chair and other associated administrative staff, who can advise as to the standard process for handling travel and accommodations for candidates. Typically, the Department Chair’s designee will work with the candidate to book travel and business meals. Departments are required to comply with Policy 40.4.1- Travel and Business Expense Policy (40.4.1), and Hiring Units should refer to Policy 40.4.1 to assess what expenses are reimbursable. Committees should consult the Booking Travel webpage for information about the university’s Travel Program and comply with any booking requirements. Search Chairs should communicate with all candidates in a consistent, welcoming, and clear way what their itinerary to campus will be, where they will be staying, what their schedule during the visit will include, and whom they should contact if they have questions during the trip. Schedules and plans should be as consistent as possible across all candidate visits.